Senior HR Specialist, Lausanne - Switzerland

Senior HR Specialist

HR Administration

  • Manage contracts and entry administration for new employees (onboarding documentation, e-filling, data entry in our platform)
  • Performing employee administration during employment (maintaining employee personal records, answering employee requests)
  • Performing social security tasks such as accident insurance, family allowances, old age insurance, etc.
  • Supporting organizational change, ensuring legal and quality compliance of all documents including work permits and job description
  • Affiliate all employees to the Pension Fund
  • Drafting and creating reference and attestation letters for employees in English
  • Manage VISA process, business invitation letter
  • Performing employee exit administration (ensuring completion of full exit documentation for leaving employees)
  • Performing employee entries and adjustments in the absence and time tracking system
  • Assist the HR team for specific projects and participate to the improvement of HR processes
  • Writing work certificates with the hiring manager
  • Implement benefit plan worldwide

Payroll Coordination:

  • In charge of payroll administration and coordination for a population of around 300 employees, based in Switzerland and 25 other countries (Provider coordination)
  • Execute internal controls for payroll.
  • Organize the payment of overtime, holidays, bonuses, commissions, merit, promotion
  • Manage social insurances (AVS, Pension Fund, Maternity leave, Military service, unemployment)
  • Contact with all public administration (tax, family allowance, social security, work permit)
  • Declare all illnesses and accidents to our insurance companies
  • Be the contact person for employees and address issues and questions regarding payroll and social insurances
  • Participate on various projects aiming at improving the payroll process/tools


  • Produce ad-hoc reports and statistics for the Swiss authorities
  • Responsible for the annual reporting to the public administration and institutions

What we offer

  • A welcoming atmosphere and a young, motivated and friendly team
  • Interesting and varied tasks
  • Working in a growing company
  • A dynamic and international environnement

About your profile

  • Higher education and/or a specialized HR education
  • Minimum of 3-4 years’ experience as HR admin and payroll specialist in an international company
  • Good knowledge of payroll, specifically Switzerland, other countries a plus
  • Familiar with consultant process and wage portage
  • Experience working with Dynamics 365 is a plus
  • Ability to work independently and have an excellent service and customer orientation
  • Strong knowledge of Swiss social insurances, regulations and Labor Law
  • Motivated, high level of resilience, and flexible in approach
  • Attention to details
  • Strong communication skills both in French and English.

Location : Lausanne